5+ Time Blocking Apps to Help you Reclaim 9 Hours Per Week (2023)

Have you ever scratched your head wondering how some people squeeze 36 hours into a 24-hour day? Well, spoiler alert: they’re not time travellers; if they are, they keep it a huge secret. Dive into these 5+ time blocking apps that don’t merely hold their ownβ€”they’re simply acing the art of time management strategy. Are you eager to boost your efficiency to new heights? Let’s jump right in!

clockify logo

Clockify

Solid no-cost option and detailed analytics

ClickUp

Seamlessly integration for peak productivity

clockwise

Specifically crafted for teams and workplaces

HourStack

Effortlessly scheduling with task transparency

TimeCamp

Optimized timelines and budget control

In our fast-paced 2023, it’s becoming clear that juggling multiple tasks haphazardly throughout the day isn’t the road to productivity. And trust me, just like you, I’ve had those days when my to-do list laughed!

The modern solution? Time blocking isn’t just about creating a schedule; it’s a philosophy. At its core, it means dividing your entire day into specific blocks (or bite-sized time slots) dedicated to one specific task, avoiding context switching that drains your energy. It’s about more than managing tasks but about understanding the psychology of why deep work, without the constant switch between similar tasks, skyrockets your productivity.

Dive into our guide on the top 5 time blocking apps: Beyond task management apps. These platforms will help you structure your days with dedicated time blocks, minimizing context switching and maximizing deep work.

By the end, you’ll have the toolkit to implement time blocking in your schedule, prioritizing tasks effectively, and making every moment of your working hours count. Let’s embark on this.

What are the best time blocking apps?

List of time blocking app

Looking to elevate your daily productivity, optimize your work tasks, or master the art of time management? These five time blocking apps are your top contenders: Clockify, ClickUp, Clockwise, HourStack, and TimeCamp.

Clockify is a premier time tracking tool. It’s renowned for its solid no-cost option and detailed analytics, allowing users to track their time meticulously.

ClickUp is a versatile project management solution. Seamlessly integrating time blocking with task and team coordination for peak productivity.

Clockwise optimizes calendar events. Turning fragmented time into focused blocks to elevate your daily work rhythm.

HourStack presents an intuitive visual layout of time entries. Blending effortless scheduling with task transparency.

TimeCamp provides insightful time tracking. Its deep analytics and integrations ensure optimized project timelines and budget control.

1. ClockifyΒ 

Best for robust time tracking

clockify logo

Clockify

Our Take

Clockify is perfect for individuals who need a straightforward and efficient time blocking app. Its simplicity allows easy integration into your daily routine, helping you stay focused and productive. With its user-friendly interface and powerful features, Clockify is a must-have for anyone looking to reclaim their time.

4.5

out of 5

4.5/5
Best ForOverall
Price$3.99-$11.99
DiscountNone
PromotionTry Free
8

Clockify, a premier task management app, elevates productivity using a time blocking system. Grouping similar tasks promotes deep work and allows knowledge workers to schedule blocks of time for important tasks visually. With Clockify, daily tasks become more manageable, enabling a focused workday. Adjust your time blocks for critical projects or administrative tasks, ensuring a structured daily and weekly schedule. Prioritize demanding tasks while setting aside family time, making every hour meaningful.

Clockify Key Features:

  • Time Tracking: Users can quickly start and stop timers as they work on tasks or manually add time entries.
  • Dashboard: It provides an overview of tracked time and a breakdown of time spent on different activities.
  • Reports: Users can generate detailed information, which user, client, project, or tag can filter.
  • Team Features: Team managers can see who worked on what, track their team’s hours, and get an overview of work done.
  • Project and Task Management: Users can categorize time entries by associating them with specific clients, projects, and tasks.
  • Billable Hours: Track billable time and set hourly rates to calculate earnings.
  • Time Audits: Managers can review and approve timesheets, ensuring accurate billing and payroll.
  • Integrations: Clockify integrates with other tools and platforms like Trello, Asana, Jira, etc.
  • Multi-Device Sync: It’s available as a web app, desktop app, mobile app, and browser extension, allowing tracking from almost any device.
  • Customization: Users can customize time tracking categories, add custom fields, and even white-label the app.
  • Alerts and Reminders: Set up notifications to remind team members to track their time or to notify them of any time-tracking anomalies.

Clockify Pricing

Clockify offers the following subscription plans: The basic plan is $3.99, the standard plan is $5.49, the pro plan is $7.99/month, and the business plan is $11.99/month.

Pros
Cons

2. ClickUP

Best for comprehensive project management

clickup logo

ClickUp

Our Take

ClickUp is perfect for individuals and teams who require a robust time blocking app with advanced collaboration capabilities. Its extensive range of features and seamless integration make it a top choice for boosting productivity. Whether you’re managing personal tasks or working on complex team projects, ClickUp has you covered.

4.5

out of 5

4.5/5
Best ForOverall
Price$7-$12
DiscountNone
PromotionTry Free
5

ClickUp is a dynamic scheduling tool with expansive functions to boost efficiency. It allows you to create detailed time blocks, schedule tasks, collaborate with team members, and seamlessly integrate with other project and time management strategies and tools. With ClickUp, you can enhance your work process and achieve unparalleled organization.

ClickUp Key Features:

  • Tasks and Subtasks: ClickUp allows you to break down projects into tasks and further into subtasks, each with its own assignees, due dates, long tasks, priorities, and more.
  • Custom Fields: Customize tasks with specific information fields to suit the project’s requirements.
  • Multiple Views: You can view tasks in a list, board (like Trello), calendar, Gantt chart, and more, based on your preference.
  • Time Tracking: Integrated time tracking to set estimated times for tasks and track actual time spent.
  • Goal Tracking: Set and monitor goals broken down into smaller targets.
  • Docs & Wiki: Built-in documentation and wiki tools to create, store, and share knowledge and project documentation.
  • Dependencies: Define relationships between tasks so that one task can’t start until another is completed.
  • Automation: Automate repetitive processes with pre-defined actions based on triggers.
  • Integrations: Connect with various third-party tools and apps, including tools for version control, communication, design, and more.
  • Mind Maps: Visualize tasks and ideas with mind maps directly linked to your tasks.
  • Customizable Dashboards: Create and customize dashboards to get an overview of your workspaces, projects, and tasks.
  • Native Apps: Available on web, mobile (iOS and Android), and desktop (Windows, macOS, and Linux).
  • Guest and Permissions: Invite guests to specific tasks or provide different permission levels to team members for flexibility in collaboration.
  • Spaces, Folders, and Lists: Organize tasks and projects hierarchically using a combination of spaces, folders, and lists.
  • Templates: Use templates for tasks, checklists, or entire projects to streamline repetitive processes.

ClickUp Pricing

ClickUp offers the following subscription plans: A free plan provides basic features, an unlimited plan for $7/user/month, business plan for $12/user/month, and and the enterprise is also available for custom pricing.Β 

Pros
Cons

3. Clockwise 

Best for optimizing calendar schedules

clockwise logo

Clockwise

Our Take

Clockwise is ideal for individuals who work in team environments and face frequent interruptions. Its automated features take the guesswork out of time blocking, allowing you to focus on essential tasks without distractions. If you want to improve your productivity in a collaborative work setting, Clockwise is the app for you.

4.5

out of 5

4.5/5
Best ForOverall
Price$6.75-$11.50
DiscountNone
PromotionTry Free
7

Clockwise is not just another task management app; it’s a time blocking system specifically crafted for teams and workplaces. With its foundation rooted in deep work and task batching principles, Clockwise is more than equipped to handle your daily tasks and critical projects. The app optimizes your schedule by visually scheduling time blocks, making it easier to group similar tasks and focus on specific tasks that require undivided attention.

Clockwise Key Features:

  • Smart Calendar Optimization: Clockwise analyzes your calendar and automatically moves meetings to the best possible time slots, freeing up longer blocks of uninterrupted work or “focus time.”
  • Focus Time: Clockwise identifies and reserves blocks of uninterrupted time in your calendar, ensuring you have dedicated periods for deep work.
  • Meeting Insights: It provides analytics on your meetings, showing how you spend your time and where you might gain efficiencies.
  • Flex Time: Clockwise allows you to set preferences for when you prefer to have meetings and when you prefer to have focus time.
  • Lunch Time: The app can automatically block off time blocking your schedule for your lunch, ensuring you get a break during the day.
  • Customizable Work Hours: Adjust your work hours in the app so it understands when you prefer to start and end your day, aiding in work-life balance.
  • Team Availability: See when your teammates are free, helping streamline the scheduling process.
  • Integration with Other Tools: Clockwise seamlessly integrates with popular calendar platforms like Google Calendar, making it easy to sync and update your schedule.
  • Autopilot Mode: Once turned on, Clockwise can automatically move meetings to optimize your day, ensuring you get the most focus time possible.
  • Notifications: Receive reminders about your day’s schedule, upcoming focus times, and other insights directly to your inbox or through in-app notifications.

Clockwise Pricing:

Clockwise offers the following subscription plans: Starts with free, the teams plan is $6.75/user/month , the business plan is $11.50/user/month, and the enterprise is also available for custom pricing.

Pros
Cons

4. HourStack

Best for scheduling and time tracking

hourstack logo

HourStack

Our Take

HourStack is perfect for individuals who prefer a visual approach to time blocking. Its intuitive interface and calendar-like view make it easy to see how you allocate your time and adjust as needed. If you’re looking for a powerful yet simple time blocking app, HourStack is a fantastic choice.

4.5

out of 5

4.5/5
Best ForOverall
Price$12-$15
DiscountNone
PromotionTry Free
4

HourStack is an innovative time blocking app that boosts productive and meaningful work. With its intuitive interface, it doesn’t just offer another task management app; it introduces a potent time blocking system. Users can visually schedule time blocks, setting specific tasks into the calendar, allowing the time blocked schedule for them to distinguish between deep work sessions and administrative tasks.

HourStack Key Features:

  • Visual Time Blocking: HourStack offers a unique visual interface, allowing users to see their entire week at a glance and allocate specific blocks of time for tasks.
  • Integrated Task Management: Users can create, edit, and prioritize tasks directly within the app, ensuring a seamless blend of time and task management.
  • Multiple Views: Users can toggle between daily, weekly, and monthly views, providing flexibility in how they visualize their schedules.
  • Time Tracking: Beyond scheduling tasks, HourStack allows users to track the time spent on tasks, comparing how long tasks were planned versus actual time.
  • Integrations: HourStack offers integrations with other popular tools like Google Calendar, Trello, and Asana, ensuring users can sync data and tasks across platforms.
  • Reporting: Users can generate detailed reports on their time spent, enabling them to review and optimize their productivity patterns.
  • Collaboration Features: Teams can use HourStack to assign tasks, track team members’ workloads, and ensure projects stay on track.
  • Custom Labels and Categories: Users can customize their tasks and time blocks with labels and categories, making grouping and identifying similar tasks easier.
  • Drag and Drop Scheduling: Adjusting the schedule with a drag-and-drop interface makes it easy to reallocate time when needed.
  • Notifications and Alerts: HourStack can send reminders for upcoming tasks and schedule meetings, ensuring users never miss deadlines.

hourStack Pricing

Hourstack offers the following subscription plans: start for free, personal plan is $12/month, and team plan is $15/user/month.

Pros
Cons

5. TimeCamp

Best for insightful time tracking with deep analytics and integrations

timecamp logo

TimeCamp

Our Take

Timecamp is an excellent choice for individuals and teams who need a comprehensive time management solution. Its time tracking and time blocking features provide valuable insights into your productivity and help you identify areas for improvement. With its robust capabilities, Timecamp empowers you to control your time and achieve your goals.

4.5

out of 5

4.5/5
Best ForOverall
Price$2.99-$7.99
DiscountNone
PromotionTry Free
6

Timecamp is a leading time blocking and task management app tailored for individuals and teams. Users can dive into deep work and prioritize their most demanding tasks by visually scheduling time blocks and grouping similar tasks. Integrated seamlessly with Google Calendar, Timecamp offers insights at such a detailed level, enabling a focus on priority tasks and fostering a productive workday. This time block management strategy enhances the handling of individual tasks, ensuring a structured schedule throughout the day.

TimeCamp Key Features:

  • Automatic Time Tracking: TimeCamp can automatically track your time on tasks without manual input.
  • Graphical Timesheet: This visualizes your daily activities, making reviewing and adjusting your time allocations easier.
  • Project Management: Allows for creating tasks and subtasks within projects, providing a hierarchy to manage work more effectively.
  • Billable Hours: Track and calculate billable hours for client projects, simplifying invoicing processes.
  • Attendance and Absence Tracking: Monitors work hours, overtime, and vacations to facilitate human resources management.
  • Integration Capabilities: TimeCamp can be integrated with other tools and platforms, including Google Calendar, Trello, and Asana.
  • Detailed Reports: Provides comprehensive insights on team performance, productivity, and project profitability.
  • Budgeting: This enables you to set budgets for projects and monitor them in real time, preventing cost overruns.
  • Desktop App & Mobile App: Track time and manage tasks on the go, regardless of your device.
  • Offline Tracking: Allows for time tracking even when you’re not connected to the internet, syncing data when you’re back online.

TimeCamp Pricing

TimeCamp offers the following subscription plans: The basic plan is free, the starter plan is $2.99/user/month, the basic plan is $5.99/user/month, and pro plan is $7.99/user/month.

Pros
Cons

What is time blocking?


Have you ever felt swamped with tasks that seem endless? Time blocking is the lifebuoy you’ve been reaching for. Beyond just a fancy term, it’s a genuine time management technique. Here’s the deal: rather than scribbling down a daunting to-do list, you chunk your day into dedicated “time blocks” for specific tasks. It merges the concepts of single task or batching – akin to prepping your meals for the week – and deep work, where you’re diving deep into concentrated, undistracted sessions. It’s a game-changer, taking you from chaos to clarity in your work routine.

Wrapping Up

3

Time blocking isn’t just a trend; it’s a game-changer. By integrating time-blocking apps into our routines, time blocking can help transform how we manage our hours, ensuring that productivity isn’t just hoped forβ€”it’s guaranteed. Ready to take the leap? Start today and seize control of your time. Dive in, and let’s master our schedules together!

Faith Alqahtani

Faith Alqahtani

Hi, I'm Faith. I specialize in helping businesses build strong digital footprints and compelling brand narratives.

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