4.8
out of 5
4.8/5
| Best For | collaborative task tracking and goal setting |
| Price | FREE |
| Discount | None |
| Promotion | Try Free |
5+ Best Planner Apps That Sync Seamlessly with Your Devices
In today’s hyper-connected age, we’re more than multi-taskers; we’re multi-device operators. Switching from phone to laptop to tablet? It’s just another Tuesday. But when that switch disrupts your flow, it’s a productivity killer. That’s why the best planner apps don’t just help you list tasks; they ensure a seamless transition, no matter which device is in your hand.
Trello
Best for visual project organization and collaboration
Now, let’s dive into these game-changing planner apps. Each one offers a unique approach, ensuring you not only stay organized but can seamlessly transition throughout your day. Ready to find the perfect fit for your digital lifestyle? Let’s go.
Which Best Planner Apps Allow You to Transition Between Devices Without Missing a Beat?
Staying organized can often feel like an uphill battle. Thankfully, there are planner apps that seamlessly sync with all your devices. These apps act as your virtual assistants, helping you streamline your daily activities, prioritize tasks, and keep track of deadlines, all while ensuring that you make the most of each precious moment. My top choices for the best planner apps are: Todoist, Trello, Motion, ClickUp, Asana, Monday.com, Google Calendar, and Microsoft Planner.
1. Asana
Asana
Our Take
Asana proves to be a fitting choice for individuals on the lookout for a robust project management tool that seamlessly integrates task tracking and collaboration functionalities. Although primarily designed with teams in mind, Asana’s versatile features can be harnessed for effective personal project management and task organization as well. Its user-friendly interface and structured approach make it accessible to both beginners and experienced users, ensuring that projects of various scales can be efficiently managed and tracked. Whether you’re coordinating team efforts or tackling individual projects, Asana’s capabilities make it a practical companion for enhancing productivity and achieving successful outcomes.
Asana serves as a robust project management tool that excels in task tracking, collaboration, and goal setting. Originally tailored for team dynamics, its features extend seamlessly to individuals seeking effective task management for personal projects and responsibilities.
One of Asana’s strengths lies in its seamless synchronization across devices, allowing you to effortlessly manage tasks, collaborate on projects, and track goals whether you’re using a computer, tablet, or smartphone. This accessibility ensures that your plans and objectives remain within reach at all times, enabling you to efficiently organize your tasks, work collaboratively, and track progress with ease.
Top Features
- Create projects, tasks, and subtasks to track progress and deadlines.
- Assign tasks to team members and set priorities for efficient teamwork.
- Use boards, lists, or calendar views to organize tasks based on preferences.
- Set goals and milestones to ensure project progression.
- Integration with other apps and platforms enhances functionality.
Asana Pricing
Asana offers a free version, including essential features, alongside the Premium version priced at $10.99 per user per month, providing advanced capabilities. For teams, the Business version is available at $24.99 per user per month, catering to collaborative requirements.
Pros
- Project management features cater to task tracking and collaboration.
- Create projects, tasks, and subtasks for efficient organization.
- Choose from various views, including boards, lists, and calendars.
- Integration with other apps and platforms enhances functionality.
- Suitable for both personal and team projects.
Cons
- May have a learning curve for newcomers to project management platforms.
- Some advanced features may require a premium subscription.
- Team collaboration features may not be necessary for individual users.
2. ClickUp
ClickUp
Our Take
ClickUp stands as an excellent choice for both individuals and teams in search of a versatile all-in-one platform that addresses a spectrum of productivity requirements. Its remarkable customization capabilities and adaptive nature make it a prime selection for project managers, entrepreneurs, and creative professionals alike. By offering an array of features that can be tailored to match diverse workflows, ClickUp empowers users to mold the platform to their specific needs. This adaptability ensures that it is a perfect fit for those seeking a comprehensive solution that effortlessly adapts to their unique productivity demands and preferences.
4.7
out of 5
4.7/5
| Best For | versatile project management and customization |
| Price | FREE |
| Discount | None |
| Promotion | Try Free |
ClickUp is a versatile productivity platform that encompasses a wide array of features, including task management, document collaboration, and goal tracking. Ideal for both individuals and teams, ClickUp offers a robust suite of tools that can be tailored to accommodate various work styles and preferences.
What sets ClickUp apart is its seamless synchronization across devices, ensuring that your plans and projects are always at your fingertips. Whether you’re on your computer, tablet, or smartphone, ClickUp’s synchronized accessibility guarantees that you can manage tasks, collaborate on projects, and track goals with ease. Its commitment to versatile project management and deep customization options positions ClickUp as a noteworthy solution for enhancing planning capabilities and driving productivity.
Top Features
- Create tasks, subtasks, and goals to organize projects effectively.
- Share and collaborate on documents, files, and notes within the platform.
- Customize workflows and views to match your preferred work style.
- Set goals, milestones, and deadlines for personal and team projects.
- Integration with third-party apps and platforms for enhanced functionality.
ClickUp Pricing
ClickUp provides a free version containing fundamental features, along with paid plans spanning from $5 to $20 per user per month, tailored to specific features and functionalities. For larger teams, an Enterprise version is available, featuring custom pricing options to accommodate diverse needs.
Pros
- All-in-one platform combining task management, document sharing, and goal tracking.
- Customization options for workflows, views, and task organization.
- Collaboration features promote effective teamwork and communication.
- Integration with third-party apps and platforms for enhanced functionality.
- Suitable for both personal and team projects.
Cons
- Abundance of features may be overwhelming for some users.
- Learning curve for newcomers to comprehensive productivity platforms.
- Free version may have limitations for power users.
3. Todoist
Todoist
Our Take
When it comes to task management apps, Todoist shines as the best daily planner app for individuals seeking a seamless solution to effortlessly create and manage to-do lists. With its user-friendly interface and intuitive features, Todoist caters to professionals, students, and freelancers alike, providing an ideal platform to stay on top of tasks and deadlines. Whether you’re organizing work projects, academic assignments, or personal goals, Todoist’s simplicity and efficiency make it a go-to option for streamlining your task management process and ensuring that nothing falls through the cracks.
4.5
out of 5
4.5/5
| Best For | efficient task management and prioritization |
| Price | FREE |
| Discount | None |
| Promotion | Try Free |
Todoist is a task management app that excels in helping individuals efficiently manage their tasks and prioritize activities better than a to-do list can. With its intuitive interface and seamless synchronization across devices, Todoist is a valuable tool for those seeking a straightforward yet robust solution for task organization.
With Todoist, you can effortlessly create tasks, assign deadlines, and categorize them by importance, ensuring that you stay focused on what matters most. The app’s ability to sync seamlessly with various devices means that you can access your tasks and stay on top of your commitments, whether you’re using a computer or a mobile device. If you’re looking for a no-frills task management app that enhances your planning and prioritization, Todoist is an excellent choice.
Top Features
- Create tasks and organize them into projects for better categorization.
- Set due dates and prioritize tasks to stay focused on what matters most.
- Collaborate with others by sharing tasks and assigning responsibilities.
- Intuitive color-coding and labeling to visually organize tasks.
- Integration with other apps and platforms for seamless task syncing.
Todoist Pricing
Todoist offers a free version with fundamental features, while the premium version, priced at $3 per month, provides advanced capabilities and customization options. For teams, the business version is available at $5.99 per user per month, catering to collaborative needs.
Pros
- User-friendly interface for easy task creation and management.
- Cross-platform availability ensures access from any device.
- Integration with other apps and platforms enhances productivity.
- Color-coding and labeling options for visual organization.
- Collaborative features make it suitable for both personal and team use.
Cons
- Advanced features may require a premium subscription.
- Lack of advanced project management features compared to other apps.
- Limited customization options for task views and layouts.
4. Trello
Trello
Our Take
Trello’s unique visual approach makes it a standout choice for individuals who thrive on visual thinking and seek a dynamic way to organize tasks and projects. Particularly appealing to project managers, creative professionals, and teams, Trello’s visual framework allows for intuitive task management, offering a clear and engaging overview of projects. By visually mapping out tasks and utilizing customizable boards, cards, and lists, Trello provides an effective platform to streamline collaboration and project tracking, making it an ideal tool for those who find value in translating complex ideas and recurring tasks into a visually organized workspace.
4.5
out of 5
4.5/5
| Best For | visual project organization and collaboration |
| Price | Free |
| Discount | None |
| Promotion | Try Free |
Trello stands out as a visual project management tool that leverages boards, lists, and cards to streamline task and project organization. Its user-friendly design and collaborative capabilities make it a sought-after option for both individuals and teams aiming for a visual-centric approach to managing tasks and projects.
Trello’s unique structure allows you to create boards for different projects, populate them with task lists, and use cards to represent individual tasks. This visual method offers a clear overview of project progress and task statuses. Additionally, Trello’s seamless synchronization across devices ensures that you have access to your boards and tasks wherever you go, making it a valuable companion for efficient planning and collaboration.
Top Features
- Create boards for projects and populate them with lists and cards.
- Customize cards with due dates, labels, attachments, and comments.
- Drag and drop cards across lists to track progress and prioritize tasks.
- Collaborate with team members through board sharing and notifications.
- Integration with third-party apps and platforms for enhanced functionality.
Trello Pricing
Trello presents a free version encompassing essential features alongside the Business Class option at $9.99 per user per month, delivering enriched collaboration tools and advanced functionalities. The Enterprise version offers a pricing structure tailored to customization and scalability needs.
Pros
- Visual approach using boards, lists, and cards for intuitive organization.
- Collaboration features facilitate teamwork and communication.
- Customization options for cards, labels, and due dates.
- Integration with various apps and platforms for enhanced functionality.
- Free version is available with basic features.
Cons
- Limited automation and advanced project management features.
- Lack of built-in time tracking for tasks.
- Free version may have limitations for power users.
5. Motion
Motion
Our Take
Motion revolutionizes task and project management by offering a comprehensive solution tailored to the needs of busy professionals. The productivity app’s integration of automation features and an AI-driven meeting assistant sets it apart, making it a go-to choice for those aiming to enhance their workflow efficiency. Designed for individuals seeking a unified platform to manage tasks and projects seamlessly, Motion empowers users with the ability to automate repetitive tasks and gain insights from intelligent scheduling. This makes it an invaluable tool for professionals seeking to optimize their productivity while effortlessly staying on top of their commitments.
4.5
out of 5
4.5/5
| Best For | Overall |
| Price | $12-$19/user/month |
| Discount | None |
| Promotion | Try Free |
Motion transcends the traditional boundaries of a task management app, evolving into a holistic productivity platform that unifies tasks, projects, and scheduling. Featuring advanced automation and artificial intelligence, Motion excels in aiding your daily planning efforts, from scheduling upcoming tasks and meetings to curating customized to-do lists.
Motion’s strength lies in its ability to seamlessly synchronize with your devices, ensuring your plans and schedules are accessible from anywhere. This synchronization guarantees that whether you’re at your desk or on the move, your tasks and appointments are always within reach. By focusing on integrated task scheduling and comprehensive time management, Motion emerges as a potent tool for optimizing your planning process and enhancing overall productivity to complete tasks.
Top Features
- Automate task scheduling and rescheduling with AI capabilities.
- Create personalized to-do lists based on priorities and deadlines.
- Seamlessly integrate tasks, projects, and calendar events into one platform.
- Optimize meeting coordination and scheduling with AI meeting assistant.
- Collaboration features for effective teamwork and project management.
Motion Pricing
Motion offers an Individual Plan at $19 per month for annual billing and a Team Plan at $12 per user per month for annual billing, with the added benefit of a 7-day free trial for testing purposes.
Pros
- Easy note organization with various media types, including text, images, audio, scans, PDFs, and documents.
- Integration with Google Calendar for effortless meeting preparation and note-taking.
- Time-saving templates for diverse note-taking needs.
- Powerful search capabilities for quick access to specific information.
Cons
- The extensive feature set and learning curve may be overwhelming for users seeking a simple note-taking app.
- Evernote lacks support for real-time collaboration on notes with other users.
- While Evernote offers a free plan, some advanced features are available only in premium plans, which may require an upgrade for specific needs.
6. Monday.com
Monday.com
Our Take
When it comes to planner apps, Monday.com emerges as a versatile and adaptable solution that caters to the requirements of individuals, teams, and businesses alike. This platform is an excellent fit for freelancers handling various clients or project managers overseeing intricate tasks, offering seamless adaptability to different needs. With its robust set of features and extensive customization options, Monday.com stands as a valuable asset across various industries and workflows. Whether you’re dealing with creative projects, managing operations, or handling diverse tasks, this app’s flexibility ensures that it aligns perfectly with your unique demands, ultimately enhancing your organizational efficiency and productivity.
4.5
out of 5
4.5/5
| Best For | streamlined team project management |
| Price | FREE |
| Discount | None |
| Promotion | Try Free |
Monday.com is a robust daily planner app tailored for busy individuals and teams seeking efficient task and project management. With its user-friendly interface and flexible functionalities, it’s an ideal choice for streamlining organization and productivity. Whether managing personal to-dos or coordinating intricate team efforts, Monday.com simplifies planning and keeps users focused on their goals.
One of Monday.com’s key strengths is its seamless synchronization across various devices, from computers to tablets and smartphones. This ensures that users can access their plans and collaborate effortlessly regardless of their location or preferred device. Busy professionals can stay connected to their tasks and projects, making it easier to manage responsibilities on the go without missing a beat.
Top Features
- Easily create, assign, and track tasks with a user-friendly layout.
- Tailor boards, columns, and automations to match your unique needs.
- Communicate, share files, and collaborate seamlessly in one platform.
- Switch between various views like Kanban, Gantt charts, and timelines.
- Connect with apps like Slack, Google Drive, and more for enhanced productivity.
- Stay on top of tasks and projects on the go with the mobile app.
- Receive instant notifications and updates to stay in the loop.
Monday.com Pricing
Monday.com provides multiple pricing tiers to accommodate diverse requirements. The plans include Free (starting at $0), Basic ($8/month per seat), Standard ($10/month per seat), and Pro ($16/month per seat). Additionally, an Enterprise plan is tailored for advanced organizational needs.
Pros
- Navigate effortlessly through an intuitive layout for seamless task management.
- Adapt the app to your precise needs, ensuring an efficient workflow.
- Centralize communication and team efforts within a unified platform.
- Boost productivity by automating repetitive tasks, saving valuable time.
- Remain productive on the move with a feature-rich mobile app.
Cons
- Initial setup may demand time to grasp the full spectrum of features.
- Certain plans might pose a financial challenge for smaller businesses.
- Complex project management features might have limitations.
- The free plan may lack some desired functionalities.
- Mobile app functionality could be comparatively limited versus desktop usage.
7. Google Calendar
Google Calendar
Our Take
Google Calendar is a fantastic personal planner app for individuals and families who seek an accessible and comprehensive way to manage their schedules. Its intuitive interface and cross-platform accessibility make it ideal for those constantly on the move. Whether you’re a working professional, a student juggling classes, or a parent coordinating family activities, Google Calendar empowers you to effortlessly organize and track events and schedule tasks, ensuring you never miss a beat.
4
out of 5
4/5
| Best For | seamless event planning and sharing |
| Price | Free |
| Discount | None |
| Promotion | Try Free |
Google Calendar is a multifaceted tool designed to simplify the complexities of managing events, schedules, and commitments. Ideal for individuals, families, and professionals, it offers a streamlined approach to organizing tasks and sharing events with ease.
With its intuitive interface and seamless synchronization across devices, Google Calendar ensures that your plans and appointments are accessible wherever you are. Whether you’re on your computer, tablet, or smartphone, you can efficiently manage your schedule, set reminders, and collaborate with others in real-time. This level of accessibility makes Google Calendar a valuable asset for anyone looking to enhance their planning and time management capabilities.
Top Features
- Add appointments, meetings, and dates effortlessly with smart suggestions.
- Access your calendar on various devices for real-time updates.
- Share calendars for easy coordination with family, friends, or colleagues.
- Emails with event details are automatically added to your calendar.
- Get a clear view of your schedules with the dynamic Schedule View and integration from multiple calendars.
Google Calendar Pricing:
Google Calendar offers its essential features for free to users, making it an accessible option for individuals, families, and businesses alike. No subscription fees are required to access its core functionalities.
Pros
- Quickly create events with accurate details using smart suggestions.
- Stay connected to your schedule on any device you use.
- Share calendars for seamless coordination with others.
- Event details from emails are automatically added to your calendar.
- The Schedule View provides a clear visual overview of your plans.
Cons
- Integration with non-Google services is limited.
- Some users might need time to become familiar with its features.
- Advanced functionalities may require a premium subscription.
- Multiple events in one time slot can lead to visual clutter.
- Collaboration features may be excessive for individual users.
8. Microsoft Planner
Microsoft Planner
Our Take
Microsoft Planner is a suitable choice for individuals and teams already embedded in the Microsoft ecosystem. Its straightforward approach to task management and integration with Microsoft apps make it a convenient solution for users who rely on Microsoft’s suite of tools.
4
out of 5
4/5
| Best For | Microsoft 365 users |
| Price | $36-$57 per user per month |
| Discount | None |
| Promotion | None |
Microsoft Planner is a user-friendly planner app designed for busy individuals and teams within the Microsoft 365 suite. It offers a straightforward way to manage tasks and collaborations seamlessly. With its intuitive interface and integration with apps like Microsoft Outlook and Teams, Planner simplifies task assignment and progress tracking. This makes it an excellent choice for those who prefer working within the Microsoft ecosystem.
The mobile app further enhances its usability, allowing tasks to sync across devices. Whether you’re at your desk or on the move, Microsoft Planner ensures your tasks are accessible and up-to-date. While it may lack advanced project management features, its simplicity and integration capabilities make it a valuable tool for individuals and teams striving to stay organized and productive.
Top Features
- Seamlessly integrates with Microsoft 365 apps like Microsoft Teams and Microsoft Outlook.
- Intuitive layout for easy task creation and assignment.
- Visualize tasks with kanban boards for efficient task tracking.
- Create Planner tabs in Teams to collaborate on tasks within the same platform.
- Easily monitor task progress and updates in real-time.
- Stay connected and productive with the mobile app on the go.
- Categorize tasks using customizable labels for clear organization.
- Streamline project planning and task assignment.
Microsoft Planner Pricing:
Microsoft Planner is accessible through annual subscriptions to Microsoft 365 Enterprise plans and Microsoft 365 for Frontline workers. Within the enterprise work management features of Microsoft 365, the pricing starts at $36 per user per month for the Microsoft 365 E3 plan and $57 per user per month for the Microsoft 365 E5 plan. For Microsoft 365 for Frontline workers, the plans include F1 at $2.25 per user per month, F3 at $8 per user per month, and Office 365 F3 at $4 per user per month, all of which include Microsoft Planner.
Pros
- Integrate with Microsoft 365 apps for unified task management.
- Simple interface for quick task creation and management.
- Ideal for users already using Microsoft applications.
- Stay productive with the mobile app while on the move.
- Collaborate efficiently with real-time task updates.
Cons
- Lacks advanced project management features found in other tools.
- Customization options may be limited compared to other apps.
- Primarily suited for users invested in Microsoft’s ecosystem.
- Some plans might not include all desired features.
- Certain features may require time to grasp for new users.
What Are Planner Apps?
Planner apps are digital tools designed to streamline the organization of tasks, projects, appointments, and deadlines. These applications provide efficient platforms for creating to-do lists, setting priorities, and tracking progress. Integrated with calendars, collaboration tools, and automation features, they enhance productivity and time management.
These apps offer a centralized space where individuals and teams can efficiently manage their workload. With features like task assignment, progress tracking, and calendar synchronization, planner apps facilitate seamless coordination and help users stay on top of their commitments. Whether used for personal tasks or team projects, planner apps contribute to effective task management and improved productivity.
Wrapping Up
As a busy individual, staying organized and on top of tasks and deadlines is crucial for achieving your goals and reducing stress. The best daily planner apps mentioned in this guide offer a range of features and functionalities to cater to different work styles and preferences. Whether you’re a visual thinker, a project manager, a freelancer, or a team leader, there’s a planner app that can help you streamline your daily tasks and boost your productivity.
By leveraging the power of these daily planner apps, you can regain control of your time, increase your efficiency, and achieve remarkable results in both your personal and professional life. Don’t let the demands of a busy lifestyle overwhelm you; instead, harness the capabilities of these apps to stay organized, focused, and successful.
So why wait? Choose the best planner app that aligns with your needs, and start your journey toward enhanced organization and productivity today!
Faith Alqahtani
Hi, I'm Faith. I specialize in helping businesses build strong digital
footprints and compelling brand narratives.
Featured Posts
Digital Marketing & Brand Strategist
Hi, I'm Faith
I specialize in helping businesses build strong digital
footprints and compelling brand narratives
footprints and compelling brand narratives